File a Document

Documents may be filed with the Jefferson County Clerk’s Recording Division by postal mail, by courier, or in person at either of our two locations (addresses and hours of operation). We can also accept electronic filings of documents from an authorized eRecording submitter (see below). We cannot accept faxed documents. There may be a fee for the service, and in most cases, these fees are not refundable.

eRecording

The following entities may use eRecording to electronically file documents with our office:

  • An attorney licensed in this state;
  • A bank, savings and loan association, savings bank, or credit union doing business under laws of the United States or this state;
  • A federally chartered lending institution, a federal government-sponsored entity, an instrumentality of the federal government, or a person approved as a mortgagee by the United States to make federally insured loans;
  • A person licensed to make regulated loans in this state;
  • A title insurance company or title insurance agent licensed to do business in this state; or
  • An agency of this state.

We encourage any of these to take advantage of this service because it is:

  • Convenient - File 24/7 from any location with Internet access.
  • Flexible - Standard document formats are accepted and special hardware or software is not required.
  • Fast - Occurs in real time and allows you to receive immediate confirmation and file-stamped copies upon acceptance.
  • Cost Effective - Often less expensive than producing and processing paper filings.
  • Secure - Process adheres to state and federal security regulations.
  • Green - Reduces the use of paper and reduces carbon emissions by eliminating trips by car or transportation by mail.

Per Texas Local Government Code 195.003, the following organizations are authorized to use eRecording to electronically file documents with our office:

Conduent eRecording
100 Campus Dr., Ste. 200
Florham Park, NJ 07932
(844) 663-2638
conduent.com
Corporation Service Company
2711 Centerville Road, Suite 400
Wilmington, DE 19808
(866) 652-0111
erecording@cscglobal.com
erecording.com
eRecording Partners Network
400 Second Avenue South
Minneapolis, MN 55401
(888) 325-3365
support@erecordingpartners.net
erecordingpartners.net
Indecomm Global Services
1260 Energy Lane
ST. Paul, MN. 55401
(651) 766-2388
indecomm.net
Simplifile, LC
4844 North 300 West, Suite 202
Provo, Utah 84604
(800) 460-5657
sales@simplifile.com
simplifile.com

If you are interested in becoming a submitter, please contact our office.